Guidance for the movement of plants with soil and soil-related matter attached that are leaving a Japanese beetle regulated area located within British Columbia

1.0 Introduction
- 1.1 When to contact the Canadian Food Inspection Agency (CFIA)
2.0 Regulated articles
3.0 Exempted articles
4.0 Movement Requirements for regulated articles leaving a regulated area
- 4.1 Plants with soil or soil-related matter – regulated year-round
- 4.2 Site assessment – determining if plants with soil or soil-related matter attached require disposal
5.0 Disposal and Treatment options for regulated articles
6.0 Additional guidance for landscapers, groundskeepers, construction crews and anyone working in a Japanese beetle regulated area
7.0 Additional guidance for retailers
8.0 Additional guidance for plant producers not currently participating in a Japanese beetle certification program
9.0 Non-compliance with the movement requirements for Japanese beetle
10.0 Definitions
Appendix 1 - Application form for a Site Assessment by the Canadian Food Inspection Agency (CFIA) for movement of soil out of a Japanese beetle Regulated Area
Appendix 2 - Application for movement certification of regulated material for Japanese beetle under the Plant Protection Act and the Japanese Beetle Ministerial Order for the Cities of Burnaby and Vancouver, British Columbia
Appendix 3 - Composting and heat treatment specifications for Japanese beetle regulated material in British Columbia

1.0 Introduction

The Canadian Food Inspection Agency (CFIA) has established regulated areas within the Province of British Columbia (BC) to prevent the spread of Japanese beetle (Popillia japonica).

The CFIA is working with the British Columbia Ministry of Agriculture and Food (MAF), the Cities of Burnaby, Coquitlam, Port Coquitlam, Richmond and Vancouver, the Invasive Species Council of British Columbia (ISCBC), the British Columbia Landscape and Nursery Association (BCLNA), and other stakeholders, to restrict the movement of material (regulated articles) that could contribute to the spread of Japanese beetle.

Map of Japanese Beetle regulated areas within British Columbia. Description follows.

Please visit the CFIA's Japanese beetle web page to stay informed of any changes to the regulated areas.

Photo credit: Katja Schulz, Creative Commons 2.0

Anyone growing or working with plants in a regulated area should be aware of the full requirements described below. Municipal bylaws and provincial laws must still be followed.

1.1 When to contact the Canadian Food Inspection Agency (CFIA)

Contact the CFIA by calling: 604-292-5742 or by emailing: BCPF.Japanese.Beetle@inspection.gc.ca when the following applies:

you require a movement certificate; or
you want to report a Japanese beetle sighting or signs of Japanese beetle feeding damage; or
you have a situation that is not covered on the CFIA's website or in this document; or
you want to report knocked down, damaged or vandalized Japanese beetle traps (like those shown in the picture), which are used to detect beetles and gather important scientific data.

(see section 10.0 for definition of "movement certificate")

Example of traps used in the Japanese beetle surveillance program. Please report broken or knocked down traps to the CFIA as soon as possible.

2.0 Regulated articles

Regulated articles are things that are infested or likely to be infested with Japanese beetle when originating from a regulated area. Regulated articles include things that may be a high-risk pathway for the movement of Japanese beetle eggs, larvae, pupae and/or adults.

A CFIA movement certificate is required year-round for plants with soil or soil-related matter attached before they can be moved out of a BC regulated area.

(See section 10.0 for definitions of "soil" and "soil-related material")

Some examples of regulated articles include the following when attached to soil or soil-related matter:

plants for planting, which are not destined for disposal within the regulated area, including: plants grown in commercially produced soil-less growing media, and plants that need to be returned to the original supplier outside of a regulated area
turf grass, sod, ornamental grasses,
annuals,
perennials,
bulbs,
shrubs,
bedding plants,
potted houseplants (non-commercial) which have been grown outdoors or used as patio plants,
plants with roots and soil attached that are intended for disposal

3.0 Exempted articles

Exempted articles are things that are unlikely to carry or be infested with live Japanese beetle (eggs, larvae, pupae and/or adults). These articles can move freely out of a BC regulated area and do not require a CFIA movement certificate.

Some examples of exempted articles include:

Soil and soil-related matter, when not attached to plants (note: it is considered a best practice to leave soil from the regulated area in the regulated area whenever possible)
Above-ground plant parts, such as: clippings, cuttings, trimmings
potted houseplants (non-commercial) which have been grown indoors within a regulated area, and have not been placed outdoors, or used as patio plants
potted plants, including nursery stock and ornamental grasses, which are kept exclusively in an indoor area within a regulated area during the Japanese beetle flight period
below-ground plant root systems, such as: roots, dormant bulbs, tubers, corms, or rhizomes that are substantially free from soil
cut flowers and decorative branches which were commercially produced outside of a regulated area, and were sold in florist shops, etc. within a regulated area
fresh fruits and vegetables for consumption
compostable material which consists of food scraps or green waste that is substantially free from soil, including: grass clippings, pruning waste, leaves, branches with or without leaves, dying or dead plants
articles transiting through the regulated area without stopping within a regulated area

The following articles are only exempted outside of the Japanese beetle flight period (June 15 to October 15):

potted plants, including ornamental grasses and nursery stock, that enter the regulated area on or after October 16 and leave a regulated area on or before June 14 of the following, consecutive year.

(see section 10.0 or definitions of "compostable material", "substantially free from soil", "Japanese beetle flight period", and "outside of the Japanese beetle flight period")

Note: Plants with soil or soil-related matter attached, including plants with roots and soil attached, that have been shaken and/or washed to become substantially free from soil, are considered de-regulated. If there is no soil or soil-related matter attached, then plants, plant roots and plant parts (i.e. cuttings) do not require a movement certificate to leave a Japanese beetle regulated area. It is also important to check for adult beetles on the plants before movement.

Other exemptions may be considered on a case-by-case basis, at the discretion of the CFIA. Please contact the CFIA if you are unsure.

4.0 Movement Requirements for regulated articles leaving a regulated area


Regulated Articles	Time of year	Examples	Possible Japanese beetle life stage present	Is a Movement Certificate Required?
Plants with soil or soil-related matter attached	Year-round	Potted plants, turf grass, sod, ornamental grasses, plants for relocation or for disposal	Eggs, larvae, pupae and/or adult beetles	Yes

Japanese beetle regulated areas (RAs) in British Columbia. Description follows.

4.1 Plants with soil or soil-related matter – regulated year-round

All plants with soil or soil-related matter attached must meet CFIA requirements to be moved outside of the regulated area.

Such movements will be considered on a case-by-case basis. Plants may or may not be eligible to move outside the regulated area depending on a number of factors, including: size of the plant root ball, or availability of effective and approved treatments as per section 5.3 of D-96-15. Please contact the CFIA (see section 1.1) if you need to move plants with soil or soil-related matter attached outside of a regulated area.

Plants which are attached to soil must be treated or disposed of in accordance with CFIA specifications (for example, heat treatment or deep burial). Any sites that are unlikely to support Japanese beetle development or have plants attached to soil or soil-related matter, may be eligible for a site assessment (see section 4.2).

If you are moving plants with soil or soil-related matter attached out of a regulated area in British Columbia, contact the CFIA prior to the start of work by email at BCPF.Japanese.Beetle@inspection.gc.ca or phone 604-292-5742.

If you are a plant retailer or supplier, see section 7.0 for more specific guidance. Plant suppliers should adjust their practices to prevent movement of regulated plant material outside of the regulated area.

4.2 Site assessment – determining if plants with soil or soil-related matter attached require disposal

Any site that has plants with soil or soil-related matter attached, and is inside a regulated area, is eligible for a CFIA site assessment.

Deep burial disposal requirements may not apply for sites inside of a regulated area that are unlikely to support Japanese beetle development. To request a CFIA site assessment, please go to Appendix 1 and follow the instructions provided to complete and submit the site assessment application form.

5.0 Disposal and Treatment options for regulated articles

5.1 Options for disposal and treatment of regulated articles staying within a regulated area (no movement certificate required)

Whenever possible, leave plants with soil or soil-related matter attached on site.

Regulated articles may be disposed of through the green/compost bins which are picked up by your city, however, municipal requirements for green bins must still be followed.

Regulated articles which can be moved and/or remain within the same regulated area do not require a movement certificate.

5.2 Options for disposal and treatment of regulated articles moving outside of a regulated area (movement certificate required)

All regulated articles leaving a regulated area require a movement certificate, and when applicable, must be treated or disposed of in a CFIA-approved manner.

Heat treatment or composting are potential treatment options for regulated articles, see Appendix 3 for more details.

Deep burial is an approved disposal method.

For plants with soil or soil-related matter attached which must be disposed of through deep burial at the Vancouver Landfill, please be advised that:

a CFIA-issued Movement Certificate is required prior to movement of the material; and
it is your responsibility to make arrangements for deep burial; and
the Vancouver Landfill requires advance notice to prepare for deep burial operations, and an appointment may be required.

Please consult the Vancouver Landfill and Recycling Depot website for more information about municipal landfill requirements.

If you would like to use one of these treatment options or a different disposal site, please contact the CFIA for additional information. CFIA approval is required prior to using any new treatment and disposal options that are not indicated in this section or in Appendix 3. Propose alternative options in writing to CFIA for consideration and include a detailed description of the regulated articles and the disposal or treatment process.

5.3 Obtaining a CFIA-issued movement certificate

All regulated articles leaving a regulated area require a movement certificate.

Please contact the CFIA prior to initiating treatment or disposal processes to apply for a movement certificate (see section 1.1). Find out if you are in a regulated area.

To request a movement certificate, email at BCPF.Japanese.Beetle@inspection.gc.ca the CFIA a completed copy of the application form found in Appendix 2. The CFIA-issued movement certificate will list of set of conditions that must be followed to mitigate the risk of spreading the beetle from a regulated area to a pest-free area.

5.4 Regular or frequent movement of restricted articles from a regulated area to a site outside of the same regulated area

You may be eligible for an annual multi-use movement certificate if you live or work in a regulated area, or manage multiple worksites situated within a regulated area, and need to regularly or frequently transport regulated articles to a location outside of the same regulated area (e.g. an approved deep burial site, treatment site, retail location or other site). Please contact the CFIA (see section 1.1) prior to beginning work, as needs will be assessed on a case-by-case basis.

Once issued, you will be provided with a list of conditions which must be met on all movements. You will also be expected to maintain a movement control log to record the movement of all regulated articles outside of a regulated area. The CFIA can request a copy of this log at any time for audit purposes. The CFIA may also audit the movement of regulated articles at any time. Such an audit may include following a load of regulated articles from start to end destination, observing handling of regulated articles on site, or other inspection activities.

6.0 Additional guidance for landscapers, groundskeepers, construction crews and anyone working in a Japanese beetle regulated area

Industry plays an important role in preventing the unintentional human-assisted spread of Japanese beetle and in protecting the industries which will be negatively impacted by Japanese beetle. To reduce the risk of spreading Japanese beetle, changes to standard operating procedures may be necessary. The CFIA is not responsible for any additional costs incurred as a result of Japanese beetle movement restrictions.

In addition to maintaining compliance with the Movement Requirements outlined in section 4.0 and the Disposal and Treatment Options outlined in section 5.0, please do the following when working in a regulated area year-round:

6.1 Report all Japanese beetle sightings

Please report all adult Japanese beetles, along with feeding damage which may have been caused by Japanese beetle, to the CFIA as soon as possible. Encourage your clients to report any beetles or feeding damage they may find.

If you see insects which you suspect are adult Japanese beetles (see Image 1), or if you see signs of feeding damage which may be caused by Japanese beetle (see Image 2), please take high-resolution photographs and send them to the CFIA by email at BCPF.Japanese.Beetle@inspection.gc.ca. When possible, attempt to collect as many beetles as you can in a sealed hard-sided container, place the container in the freezer, and then contact the CFIA by phone at 604-292-5742 or by email at BCPF.Japanese.Beetle@inspection.gc.ca.

6.2 Plan ahead and obtain a Movement Certificate

If you will be working in a Japanese beetle regulated area, plan ahead! Know which restrictions are in effect and what applies to you before you begin a project or arrive on-site.

Obtain a movement certificate (see section 5.3) from the CFIA before you move plants with soil or soil-related matter attached out of a regulated area.

If you are unsure about whether you need a Movement Certificate, contact the CFIA by phone at 604-292-5742 or by email at BCPF.Japanese.Beetle@inspection.gc.ca.

If you live or work in a regulated area, or manage multiple worksites situated within a regulated area, and need to regularly or frequently transport regulated articles to a location outside of the same regulated area (e.g. an approved deep burial site, treatment site, retail location or other site), you may be eligible for an annual multi-use movement (see section 5.4)

Plan your route to minimize movement outside of the regulated area, and always bring regulated articles, accompanied by a movement certificate, directly to the disposal site that is nearest to your worksite(s) (see section 5.0). Keep a copy of the regulated areas map in all crew trucks for easy reference or save it to your device.

6.3 Biosecurity: Best Practices

Ensure you have strong biosecurity practices in place to prevent the spread of Japanese beetle and other invasive insects, plants and plant diseases. Review these biosecurity measures regularly with your staff and colleagues to minimize the risks to your industry.

Biosecurity Best Practices include:

Leave as much soil as you can at your worksite.
Mulch plant waste in place or compost within the same regulated area.
When possible, use the green/compost bins which are picked up by your city to dispose of regulated plant waste that is substantially free from soil, such as: pruning waste, grass clippings, leaves, weeds, or spent flowers. Municipal requirements for green bins must still be followed.
Leave root balls and below-ground parts in the ground, and dispose of the above-ground portion, as needed, and in accordance with current regulations.
Remember: there is no need to segregate green waste from soil if it will all be deep buried at the Vancouver Landfill (see section 5.2).
Clean all soil from boots, clothing, equipment and tools, including: lawn mowers, rakes, shovels, trimmers, wheelbarrows, brooms, etc., before you go to another site or leave the regulated area. Be especially diligent when cleaning aerating and power raking equipment because this equipment presents a significant risk for carrying various Japanese beetle life stages. Please avoid using this equipment within the regulated areas as much as possible.
Check for adult Japanese beetle hitchhikers on clothing, as well as, inside and outside vehicles and equipment.
Prior to leaving a regulated area, and before leaving disposal, sweep out tarps, grass catchers, vehicles (for example: truck boxes, containers, dump trucks) used to transport regulated material, where possible.
Tarp your load properly to prevent Japanese beetle from flying out. Watch this video from the Invasive Species Council of British Columbia (ISCBC) for tips on how to tarp your load.
From June 15 to October 15, shake plants to remove any Japanese beetles prior to disposal or prior to loading it into your vehicle for transport to a CFIA-approved disposal or treatment site. (see section 5.0)

Example of an adult Japanese beetle. Description follows. — Photo Credit: David Cappaert, Michigan State University, bugwood.org

Example of damage caused by adult Japanese beetle feeding. Description follows. — Photo Credit: Troy Kimoto, CFIA

7.0 Additional guidance for retailers

Plant retailers or suppliers play an important role in helping prevent the unintentional human-assisted spread of Japanese beetle from regulated areas by informing their associates and customers about the restrictions as outlined in this document. If you own or work in a nursery, garden centre, store, outdoor market or other facility which is situated within a regulated area and you sell plants with soil or soil-related matter attached, the following information will assist in mitigating the risks Japanese beetle presents to your industry.

Additional information can also be found in D-96-15: Phytosanitary Requirements to Prevent the Spread of Japanese Beetle, Popillia japonica, in Canada and the United States.

7.1 Report all Japanese beetle sightings

Please report all adult Japanese beetles, along with, feeding damage which may have been caused by Japanese beetle, to the CFIA as soon as possible. Encourage your customers and clients to report any beetles or feeding damage they may find.

7.2 Options for Retailers situated in a Japanese beetle regulated area who intend to sell plants to customers that may remove them from a Japanese beetle regulated area

If you are a retailer within a regulated area who wishes to sell potted plants with soil or growing media to customers who may be taking the plants with soil or soil-related matter attached outside of a regulated area, you must operate under one of the following four options listed below to reduce the risk of spreading Japanese beetle.

Retailers are responsible for selecting an option and will be assessed by the CFIA on a case-by-case basis. The CFIA is not responsible for any additional costs incurred as a result of Japanese beetle regulatory compliance actions. Please contact the CFIA by phone at 604-292-5742 or by email at BCPF.Japanese.Beetle@inspection.gc.ca, to determine which of the following options will work for your facility. As indicated below, you may require a CFIA-issued Movement Certificate.

See section 2.0 for a list of Regulated Articles and section 3.0 for a list of Exempted Articles.

Option 1: If retail plants are kept exclusively in a closed indoor area during the Japanese beetle flight period (June 15 – October 15), then those plants can move outside of a regulated area and no movement certificate is required.

Option 2: If retail plants have undergone a regulatory treatment, as per Section 5.3 of D-96-15, and a movement certificate has been obtained by the retailer, then those plants can move outside of a regulated area.

Option 3: If retail plants were produced in compliance with the Japanese beetle Pest-Free Greenhouse / Screenhouse Program, as per Annex 1 of D-96-15, and a movement certificate has been obtained by the retailer, then those plants can move outside of a regulated area.

Option 4: If a retail plant entered the regulated area after October 16 of the previous year, and it is not a grass (family Poacaea)^Footnote 1, then the plant can be sold and moved by a customer outside of a regulated area under the following conditions:

the CFIA has issued a regulatory notice to you, the retailer, which requires you, the retailer, to:
1. display CFIA-issued signage that educates your customers about Japanese beetle and the regulated area (includes a map of the regulated area);
2. inspect the plant for Japanese beetle prior to the plant leaving the store;
3. allow the CFIA to place a Japanese beetle trap within your premises during the adult Japanese beetle flight season (June 15 to October 15 annually), and provide access to the trap throughout the adult Japanese beetle flight season, so a CFIA inspector can check and maintain the trap as needed.
the CFIA has confirmed you, the retailer, are compliant with the regulatory notice requirements listed above in option 4.a, and subsequently issued a movement certificate to you, the retailer. The customer will not be required to complete any further action.

7.3 Managing plant returns from a regulated area

People and organizations located outside of a regulated area are encouraged to reject plant returns from the regulated area due to the potential risk of spreading Japanese beetle. In the event that plants with soil or soil-related matter attached from the regulated area are accepted at a location outside of a regulated area, immediately secure and safeguard the plants (for example double-bag them) and call the CFIA (see section 1.1) to get a movement certificate. Those people or organizations in care and control of the regulated plants are responsible for all costs associated with disposal of the non-compliant plants.

7.4 Promoting awareness about Japanese beetle

Where applicable, please work with plant suppliers (vendors) and other associates to establish roles and responsibilities regarding Japanese beetle movement restrictions for plants attached to soil or soil-related matter to ensure you are compliant. Contact the CFIA by email at BCPF.Japanese.Beetle@inspection.gc.ca to obtain Japanese beetle outreach materials that you can display and distribute.

8.0 Additional guidance for plant producers not currently participating in a Japanese beetle certification program

Plant producers play an important role in helping to mitigate the risks Japanese beetle presents to your individual and sector-wide interests. The actions identified are voluntary and sector-specific to reduce the risk of Japanese beetle introduction and spread to beetle-free areas of British Columbia.

8.1 Report all Japanese beetle sightings

If you find adult Japanese beetles, please report the number and location to the CFIA as soon as possible. This includes all beetles found in commercially-sold traps which you may have set-up on your property. Signs of feeding damage should also be reported.

8.2 Participation in a Japanese beetle certification program

A number of Japanese beetle certification programs are available in both Canada and the United States. Plant producers, growers, nursery owners who export plants with soil or soil-related matter and are situated within a regulated area are required to meet phytosanitary requirements related to Japanese beetle depending on the shipment destination. Other requirements may also apply.

More information about Japanese beetle certification programs can be found in Section 5.1 of the Phytosanitary Requirements to Prevent the Spread of Japanese Beetle, Popillia japonica, in Canada and the United States (D-96-15)

Facilities located outside of the regulated areas in the Province of British Columbia are currently not required to participate in a Japanese beetle certification program.

Taking a proactive approach to participating in a Japanese beetle certification program can help to safeguard your operation from the impact of Japanese beetle.

8.3 Biosecurity: Best Practices

If Japanese beetle is detected outside of a regulated area at a production site that is not currently participating in a Japanese beetle certification program, the CFIA will assess the situation on a case-by-case basis to determine appropriate action. Responses may include: movement controls, trapping, continued monitoring and/or provincially-permitted treatment in the vicinity of the detection location(s).

8.4 If Japanese beetle is detected on a production site located outside of a regulated area

Practicing strong biosecurity measures is an important measure to help prevent the unintentional introduction and spread of Japanese beetle and other potentially harmful insects, plants and plant diseases. Implementing, enhancing and regularly reviewing biosecurity measures can help protect your production site(s), your industry and the surrounding landscape.

Biosecurity Best Practices include:

Develop and implement a strong biosecurity plan that factors in the lay-out of your operation, potential risks and introductory points, and the biosecurity goals you want to achieve.
Provide your employees with the appropriate information needed to identify pathways of spread, signs of pest presence and ways to mitigate the risk of pest introduction and spread through day-to-day activities.
Leave soil, root balls and below-ground parts in place whenever possible.
Mulch plant waste in place or compost on site.
If you or your staff members are moving between production sites or coming from a regulated area, clean all soil from boots, clothing, equipment, tools before you go to another site or leave the regulated area. Check these items, along with clothing and the inside and outside of vehicles and equipment for hitchhikers.

Read the additional guidance related to crop biosecurity.

9.0 Non-compliance with the movement requirements for Japanese beetle

When issues of non-compliance are observed, the CFIA will follow the Agency's Compliance and Enforcement Policy.

One of the enforcement options is to issue an Administrative Monetary Penalty (AMP), which is a Notice of Violation with either a warning or a penalty. Penalties for individuals can range from $500 to $1,300, and from $1,300 to $10,000 for violations committed during the course of business.

Learn more about the Japanese beetle and get updates about this ongoing response effort.

10.0 Definitions

Please visit the CFIA's Plant Health Glossary of Terms for definitions which may not be included here.

approved facility

an entity that has received official approval from the CFIA to perform specific activities described in a program.

compost material

the product of composting activities

compostable material

includes: food scraps and green waste that is substantially free from soil such as: grass clippings, pruning waste, leaves, branches with or without leaves, dying or dead plants

green plant waste

includes: plants, above-ground plant parts, and plant parts that are substantially free from soil, such as: grass clippings, leaves, weeds, spent flowers, or pruning waste. Leaf-free woody material and commercially-grown cut flowers or decorative branches are exempted articles; see section 3.0 for more information.

Japanese beetle flight period

occurs in Canada from June 15 to October 15 in the current calendar year.

movement certificate

a document, issued pursuant to the Plant Protection Act and signed by an inspector, that authorizes the movement of things within Canada or from Canada to a foreign destination (Plant Protection Regulations).

outside of the Japanese beetle flight period

occurs in Canada from January 1 to June 14 and from October 16 to December 31 in the current calendar year.

regulated area

an area into which, within which and/or from which plants, plant products and other regulated articles are subjected to phytosanitary regulations or procedures in order to prevent the introduction and/or spread of quarantine pests or to limit the economic impact of regulated non-quarantine pests (ISPM No. 5).

silt

fine sand, clay or other material carried by running water and deposited as sediment, especially in a channel or harbour.

soil

the loose surface of the earth in which plants grow, in most cases consisting of disintegrated rock with an admixture of organic matter, including related matter, such as: clay, silt, sand, soil minerals, humus, compost, earthworm castings, muck, plant litter and debris, either individually or as a combination of these or other similar materials.

Note: Material that does not fit the definition of "soil" may include: rocks, concrete, other types of inorganic construction waste, or combinations of inorganic material used as fill that are substantially free from soil, clay, sand, and/or silt.

soil-related matter

humus, compost, earthworm castings, muck, plant litter and debris, either individually or in combination.

substantially free from soil

articles are considered "substantially free from soil" when the articles have been cleaned, brushed, shaken and/or washed, and the maximum size of any individual clump of soil remaining on the material is less than 12.7 mm (0.5 inches) in diameter.

Appendix 1 - Application form for a Site Assessment by the Canadian Food Inspection Agency (CFIA) for movement of soil out of a Japanese beetle Regulated Area

PDF (211 kb)

To receive an assessment, you must submit this completed form and good-quality photos of the entire site (showing the ground cover / plants with soil or soil-related matter attached) to: BCPF.Japanese.Beetle@inspection.gc.ca at least five business days prior to any work being done.

Please note that incomplete applications may cause a delay in this process.

If you need more space to provide the information requested on this form, you may attach additional pages to this application. Please make sure the applicant/contact name is included on each additional page.

You may contact the CFIA at 604-292-5742 or by email at BCPF.Japanese.Beetle@inspection.gc.ca for any questions regarding this form.

Company Name (if applicable):

Contact Person Name:

Contact Phone Number:

Contact Email:

Site Address:

General description of the plants with soil or soil-related matter to be moved. For example: "turf grass"

Is there any grass/turf/sod/lawn/plants growing on the site? Yes/No/Don't Know

Where do you plan to move the plants with soil attached or soil-related matter (address)?

What is the projected start date of plants with soil attachedor soil-related matter removal (DD/MM/YYYY)?

Additional information (For example: Is this a one-time movement or will multiple trips out of the regulated area be needed? Are other companies involved in this project?)

Appendix 2 - Application for movement certification of regulated material for Japanese beetle under the Plant Protection Act and the Japanese Beetle Ministerial Order for the Cities of Burnaby and Vancouver, British Columbia

PDF (135 kb)

Before completing your application, please refer to the links below, as these are tools to assist you in determining if a Movement Certificate is required for the material you wish to move within Canada.

Send the completed application by email to: BCPF.Japanese.Beetle@inspection.gc.ca at least five business days prior to your proposed movement date.

Upon receipt of a completed application, the issuance of a movement certificate may take up to five business days. If you need more space to provide the information requested on this form, you may attach additional pages to this application. Please make sure the applicant/contact name is included on each additional page.

Please note that incomplete applications may cause a delay in this process.

You may contact the CFIA at 604-292-5742 or by email at BCPF.Japanese.Beetle@inspection.gc.ca for any questions regarding this form.

Email Address where the Movement Certificate should be sent:

Applicant/Contact Name:

Organization/Company Name (if applicable):

Organization/Company Street Address:

Postal Code:

City:

Province:

Contact Telephone Number:

Contact Email Address:

Description of article(s) to be moved out of regulated area:

Plants with soil or soil-related matter attached
Other, please describe:

Article End Use:

Disposal
Treatment / Processing
Planting
Single Movement/Shipment
Multiple Movements/Shipments

For Single Movement/Shipment

Planned Start Date:
Planned End Date:

For Multiple Movements/Shipments

Planned Period Start Date:
Planned Period End Date:
Article Origin Address(es) (Work site address)
Article Destination Address(es)

How did you learn about Japanese beetle movement restrictions?

I certify that I am the applicant on this application and that I comply with the requirements of the Plant Protection Act and the Plant Protection Regulations, including section 30 of those regulations, and that the information provided in this Application for Movement Certification is true, correct and complete.

The information collected on this form may be accessible or protected under the provisions of the Access to Information Act and the Privacy Act.

Applicant Signature

Date

Print your name here

Organization Name/Company Name

The information you provide in this document and associated attachments are collected by the CFIA under the authority of the Plant Protection Act for the purpose of issuing a Movement Certificate. Personal information will be protected under the provisions of the Privacy Act and will be stored in Personal Information Bank CFIA/PPU-115. Information may be accessible or protected under the provisions of the Access to Information Act and the Privacy Act.

Appendix 2 - Annex A

PDF (231 kb)

Below are the conditions for the movement of plants with soil or soil-related matter attached out of a Japanese beetle regulated area in British Columbia (BC) of the Phytosanitary Requirements to Prevent the Spread of Japanese Beetle, Popillia japonica, in Canada and the United States (D-96-15).

A log must be kept of all movements that are allowed under the associated movement certificate (log template will be provided by the CFIA).

For plants with soil or soil-related matter (i.e. regulated articles) attached (year-round):

All regulated articles being transported outside of a regulated area must be secured and safeguarded within the conveyance to prevent the escape of Japanese beetle.
The conveyance must proceed directly to the Metro Vancouver Landfill at 5400 72 St, Delta, BC V4K 3N3, where all the regulated articles must be unloaded for deep burial.
At the landfill, the conveyance must be carefully emptied and swept, where possible, so as to remove all regulated articles for deep burial.
All equipment, tools and articles of clothing exiting a regulated area that have come into contact with regulated articles must be cleaned free of regulated articles at the landfill site before leaving.
No other articles are regulated.

Appendix 3 - Composting and heat treatment specifications for Japanese beetle regulated material in British Columbia

PDF (69 kb)

If you are heat treating or composting regulated articles, you must maintain records of the following procedures. In order to verify temperature, time, moisture and receiving time, these records must be made available to CFIA upon request.

Composting:

Regulated articles may be composted at CFIA-authorized composting facilities, as specified in the table below.
The authorized composting facility may compost regulated articles if they ensure the material enters the composting process within 24 hours of arrival at the facility.
The authorized composting facility may compost the regulated articles if they ensure the compost has a minimum moisture content of 40% and is turned frequently. Frequent turning will ensure the entire mass reaches or exceeds the required minimum temperature for at least the minimum required time.

Heat Treatment: Regulated articles may be heat treated, as specified in the table below. Timing of the heat treatment begins only when the entire mass has reached or exceeded the targeted temperature. Records and documentation must be made available to the CFIA.

Table A: Composting and heat treatment schedules for regulated articles to lessen the risk of Japanese beetle.
Description	Minimum temperature	Minimum moisture content	Minimum time
Composting	55°C (131°F)	40%	2 weeks
Composting	65°C (149°F)	40%	1 week
Heat treatment	74°C (165°F)	Saturated/Wet heat	4 hours
Heat treatment	80°C (176°F)	Saturated/Wet heat	2 hours
Heat treatment	90°C (194°F)	Saturated/Wet heat	1 hour

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