Addendum II: Terms and conditions for confined research field trials of Sugar Beet (Beta vulgaris L.)
This page is part of the Guidance Document Repository (GDR).
Looking for related documents?
Search for related documents in the Guidance Document Repository
Any release of a plant with a novel trait into the environment in the absence of explicit authorization by the Director of the Plant Production Division, CFIA, is a contravention of Part V of the Seeds Regulations. Failure to comply with conditions of an authorized release is a contravention of Part V of the Seeds Regulations.
1. Seed and plant material that is to be planted, any excess from transplantation, and any harvested plant material, must be transported in clearly identified, secure containers and are kept separate from other seed and plant material. These requirements also apply to all non-modified plant material from the trial site.
2. During the year of the trial, sugar beets in the trial must be isolated from all Beta species by a minimum of 3 metres, and must not be allowed to flower. Any bolting stems or floral parts must be removed prior to any pollen shed. In the event that plants are allowed to shed pollen, all Beta species (for example, sugar beets, fodder beets, red beets, Swiss chard) within 900 metres of the trial must be destroyed. During the year of the trial, all Beta species species found on the trial site and within 3 metres surrounding the trial site must be removed before seed set.
3. The trial site, including a minimum 10 metre zone (50 metres if a commercial-scale combine was used during harvest) around the trial site, must not be planted with Beta species for 2 years following harvest of the trial (please see section "Information to be provided to the PBO"). All volunteers and related Beta species (for example, sugar beets, fodder beets, red beets, Swiss chard), must be removed from the trial site before flowering when found during the post-trial growing season.
Cleaning of equipment
4. Machinery and equipment used for seeding, transplanting, site maintenance and harvesting must be cleaned of all seed and residual plant material at the trial site prior to being moved to other locations to prevent dispersal of trial material.
Trial boundary marking
5. The use of markers is strongly recommended. Markers should be placed at all corners of the trial site to identify the confined research field trial boundaries. The markers (for example, flags, corner posts, etc.) should be obvious, identifiable above the maximum height of the surrounding crop, and in place for the growing seasons of both the trial and post-harvest restriction period.
6. Distance measurements from visible and accessible permanent surrounding landmarks must be provided for precise location of the trial site. Global Positioning System (GPS) coordinates must be taken precisely at all corners of each trial site. The GPS coordinates of each confined research field trial site location must be submitted to the PBO within 7 days after planting.
Harvesting and seed set
7. All roots must be harvested or otherwise rendered incapable of successfully overwintering (see "Disposal"). Seed from the trial may only be produced if requested in writing, and authorized by the PBO.
8. The following plant material that is not to be retained must be disposed of by burning, autoclaving or burial at a depth of 1 metre: surplus seed, seedlings, or plant material remaining after planting or transplantation and propagable plant material (roots) harvested from the trial site. Regardless of destruction method, all seed and propagable material must be devitalized. Composting of this material is not an acceptable destruction method. In addition, the trial site must be cultivated and any plants developing after cultivation must be destroyed. These requirements apply to all modified and non-modified plant material on the trial site.
9. All non-propagable plant material remaining on the trial site must be either soil incorporated or destroyed as soon as possible after harvest, in a manner whereby the material is not easily distributed by wind or local fauna. If the applicant decides to burn the plant material, the material must be burned to ash.
10. If a trial is terminated prior to harvest, all plant material must be disposed of as described earlier in this section.
11. All retained seed and plant material, including the excess from planting and harvesting, must be stored appropriately in clearly labelled and secure containers. These containers must be kept separate from other seed and plant material. These requirements also apply to non-modified plant material harvested from trial sites. A secure container must be designed to minimize the potential for a spill or dissemination. Each container must be labelled "PNT material – Do not mix". In the event of any accidental spill or dissemination of material, the PBO must be immediately notified.
12. During the trial growing season, the trial and 3 metre isolation distance must be monitored weekly to ensure that any related Beta species are removed before seed set, and to ensure that no trial plants will flower.
13. During the 2 post-harvest growing seasons, the trial site and the 10 metre zone surrounding the trial site (50 metres if a commercial-scale combine was used during harvest), is subject to monitoring (please see section "Reproductive isolation"). Site monitoring must occur at least once every 2 weeks to ensure that all volunteer plants and related Beta species are removed before flowering.
14. In the case of accidental release of propagable material in the environment, seeds, seedlings or beet roots must be collected and destroyed, the site must be marked and monitored, and the PBO notified immediately. Plants developing from unrecoverable seed must be immediately destroyed (this can include mechanical or chemical means).
15. A detailed trial log book must be kept. Records of the confined research field trial, including current season and post-harvest site monitoring, activities related to the trial site compliance, cleaning of machinery, transportation, disposition and storage of all surplus seed and harvested plant material, must be maintained by the applicant and made available to the CFIA upon request. A report summarizing the completed trial and experimental data, including any amendments to the original protocol, must also be made available to the CFIA upon request. Detailed records requirements can be found in section 3.7 of Directive 2000-07.
Information to be provided to the PBO (Plant Biosafety Office)
16. a) Applicants must provide the following information to the PBO in writing within 15 working days after harvest:
- confirmation of whether or not plant material was harvested and quantityFootnote 1 of plant material harvested at the trial sites
- final date of harvest
- confirmation of whether or not plant material has been disposed of and quantity of plant material disposed of
- location, method and date of disposalFootnote 2
- confirmation of whether or not plant material has been retained and quantity of plant material retained and stored
- storage location and method
b) If a trial is terminated prior to harvest, applicants must provide information on the trial's growth stage at the time of destruction, as well as the date and method of destruction, to the PBO in writing within 15 working days.
17. Applicants must notify the PBO in writing of the crop species planted on trial sites for each year the sites are subject to post-harvest land use restrictions. This notification must be received every year by June 1.
18. It is not permitted to allow livestock on trial sites, including during the post-harvest period .
19. No plant material from these trials may enter the human food or livestock feed chain unless approved by Health Canada or the Animal Feed Division, CFIA, respectively.
20. If a chemical treatment is used on the trial site that requires a temporary prohibition on entry into the site, a sign must be posted at the access to the trial indicating the date and time of spraying as well as the time until safe entry. This condition is intended to protect the health and safety of the CFIA inspection staff.
- Date modified: