D-07-05: Phytosanitary Requirements to prevent the introduction and spread of the Hemlock Woolly Adelgid (Adelges tsugae Annand) from the United States and within Canada

Effective date: 2020-05-28
(5^th Revision)

Subject

This directive describes the phytosanitary import and domestic movement requirements for firewood of all species and plants and plant parts of Tsuga spp., (hemlock), Picea jezoensis (Yeddo spruce), and Picea polita (Tiger-tail spruce) containing bark or foliage which may include and is not limited to: plants for planting, Christmas trees, fresh decorative wreaths, foliage and branches, forest products with bark attached such as logs and lumber with bark, bark chips, wood mulch with bark and dried branches from areas of the United States (U.S.) and Canada infested with the Hemlock Woolly Adelgid (HWA), Adelges tsugae Annand These requirements are in place to prevent the introduction of HWA into non-infested areas of Canada.

On July 19 2017, the Canadian Food Inspection Agency (CFIA) announced that the presence of HWA was confirmed in Nova Scotia. As part of the 2019 detection survey for HWA, CFIA confirmed the presence of HWA in a forested area along the Niagara River near Niagara Falls, Ontario where it had previously been confirmed between 2013 and 2015. It was also confirmed in an area in Wainfleet, Ontario. The Hemlock Woolly Adelgid Infested Place Order was updated on May 28, 2020, resulting in phytosanitary requirements related to the movement of regulated articles out of the regulated area.

This directive has been revised to make the following changes:

Include the new HWA regulated areas in Ontario, the entire city of Niagara Falls and the township of Wainfleet.

On this page

• Review
• Endorsement
• Amendment record
• Distribution list
• Introduction
  • Scope
  • References
  • Definitions, abbreviations and acronyms
• 1.0 General requirements
  • 1.1 Legislative authority
  • 1.2 Fees
  • 1.3 Regulated pests
  • 1.4 Regulated commodities
  • 1.5 Commodities exempt
  • 1.6 High and low risk periods
  • 1.7 Regulated areas
• 2.0 Specific requirements
  • 2.1 Import requirements
    • 2.1.1 From regulated areas of the U.S. to all areas of Canada
    • 2.1.2 From non-regulated areas of the U.S. to all areas of Canada
    • 2.1.3 Firewood
  • 2.2 Domestic movement requirements
    • 2.2.1 From regulated areas of Canada to all areas of Canada
    • 2.2.2 From non-regulated areas of Canada to all areas of Canada
  • 2.3 Other options for the import or movement within Canada of regulated commodities
• 3.0 Inspection requirements
  • 3.1 Shipments of non-propagative material entering under a Section 43 permit to import or moving under the Hemlock Woolly Adelgid Nursery Program
  • 3.2 Other shipments of propagative and non-propagative material
• 4.0 HWA Approved Processing Facility Compliance Program
• 5.0 Non-compliance
  • 5.1 Product non-compliance
  • 5.2 Facility non-compliance
• 6.0 Appendices
  • Appendix 1: Hemlock Woolly Adelgid regulated areas
  • Appendix 2: Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program
  • Appendix 3: Application for registration of block(s) under the HWA Nursery Program
  • Appendix 4: Summary of requirements for importation of HWA regulated commodities from the United States
  • Appendix 5: Summary of requirements for domestic movement of HWA regulated commodities
  • Appendix 6: Application for composting hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the United States for export or domestic movement
  • Appendix 7: Canadian Food Inspection Agency approved disposal/processing methods
  • Appendix 8: Requirements for the treatment of plants for control of Hemlock Woolly Adelgid under the Hemlock Woolly Adelgid Nursery Program
  • Appendix 9 – Requirements for the treatment of plants for control of Hemlock Woolly Adelgid

Review

This directive will be updated as required. For further information or clarification, please contact the CFIA.

Endorsement

Approved by:
Chief Plant Health Officer

Amendment record

Amendments to this directive will be dated and distributed as outlined in the distribution below.

Distribution list

1. Directive mail list (Regions, Plant Health Risk Assessment (PHRA), United States Department of Agriculture – Animal and Plant Health Inspection Service (USDA-APHIS))
2. Provincial government, industry (determined by author)
3. National industry organizations (determined by author)
4. Internet

Introduction

HWA was first reported from western North America (British Columbia) in 1919 and the eastern U.S. (Virginia) in 1951. HWA is also found in many areas of the U.S. Pacific Northwest. In British Columbia, damage from HWA to Western hemlock, T. heterophylla (Raf.) Sarg., and Mountain hemlock, T. mertensiana (Bong.), both native species, is usually minor and it is believed that these species have some resistance to HWA. In order to prevent the introduction of the Eastern HWA populations into Western Canada, there are phytosanitary requirements for host materials from U.S. regulated areas that are imported into any area of Canada. This includes the requirement for a Phytosanitary Certificate for all HWA regulated commodities, with an additional declaration attesting to how the material meets CFIA's requirements. The taxonomic divergence and geographic separation between the eastern North American and western North American populations is not distinct enough for taxonomists to consider them separate species. Therefore Adelges tsugae, western and eastern populations, can be considered one and the same species.

Since its introduction into the Eastern U.S., HWA has steadily spread and is now reported to be in 27 U.S. states, in 5 counties in southwestern Nova Scotia, and in 2 locations in the Niagara region of Ontario. The damage caused to hemlock trees by HWA has had serious environmental consequences, including habitat loss and degradation of watersheds. Natural dispersal of HWA typically occurs over shorter distances via wind, birds, deer and other forest dwelling animals. The risk of long distance dispersal comes primarily from the movement of infested nursery stock. In addition, the movement of logs and other unprocessed forest products presents a risk of spreading HWA. Eastern hemlock (Tsuga canadensis (L.) Carr.) is the only native species of hemlock found in Eastern Canada and is considered to be threatened by HWA. It occurs naturally from Ontario to the Maritimes, where it is a significant component of eastern hardwood and mixed forests and represents a significant proportion of the remaining old growth forest in these forest types. Eastern hemlock is extremely susceptible to damage from HWA and sustains injury when planted in HWA infested areas, particularly in areas without sustained cold winter temperatures (for example below -30°C).

The ecological role of hemlock as a late succession tree species is significant. Its reduction in Eastern Canadian forests would have an immediate and profound effect on terrestrial and aquatic habitats by disturbing biotic communities through changes to energy inputs, micro-climate, and the physical environment. Although the economic value of hemlock to Canadian industry is secondary to its environmental importance, a number of mills throughout Eastern Canada process its wood for pulp or for use in construction. Hemlocks are also commonly planted as ornamental trees throughout Eastern North America because of their attractive appearance and tolerance to shade. Carolina Hemlock (Tsuga caroliniana) and other ornamental Tsuga spp. are an established component of the nursery trade in Canada and are susceptible to attack by HWA.

Scope

This directive is intended for use by importers, nursery stock producers, the forest industry, the Canada Border Services Agency, the CFIA, other government departments and the public.

References

• CFIA Directive D-08-04, Plant protection import requirements for plants and plant parts for planting
• CFIA Directive D-01-12, Phytosanitary requirements for the importation and domestic movement of firewood
• CFIA Directive D-03-08, Phytosanitary requirements to prevent the introduction into and spread within Canada of the Emerald Ash Borer, Agrilus planipennis (Fairmaire)
• CFIA Directive D-01-06, Canadian phytosanitary policy for the notification of non-compliance and emergency action
• CFIA – Plant pest information Adelges tsugae (Annand)
• ISPM 5, Glossary of phytosanitary terms, FAO, Rome (updated annually)
• ISPM 13, Guidelines for the notification of non-compliance and emergency action, FAO, Rome

This directive supersedes D-07-05 (4^th Revision).

Definitions, abbreviations and acronyms

Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms or in the International Plant Protection Convention (IPPC) Glossary of Phytosanitary Terms (ISPM 5).

1.0 General requirements

1.1 Legislative authority

• Canadian Food Inspection Agency Act (1997, c. 6)
• The Plant Protection Act, S.C. 1990, c.22
• The Plant Protection Regulations, SOR/95-212
• Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part 1 (as amended from time to time)
• Agriculture and Agri-Food Administrative Monetary Penalties Act (1995, c. 40)
• Agriculture and Agri-Food Administrative Monetary Penalties Regulations (SOR/2000-187)

Hemlock Wooly Adelgid Infested Place Order

1.2 Fees

The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the National Import Service Centre (NISC). Anyone requiring other information regarding fees may contact any local CFIA office or the CFIA's Fees Notice.

1.3 Regulated pests

All life stages of the Hemlock Woolly Adelgid, Adelges tsugae Annand.

1.4 Regulated commodities

Firewood of all species

Propagative and non-propagative commodities of Tsuga spp., Picea jezoensis and Picea polita as follows:

• Propagative material: Plants for planting
• Non-propagative material: Christmas trees; fresh decorative wreaths, foliage and branches; forest products with bark attached such as logs and lumber with bark; bark chips; wood mulch with bark; and dried branches

1.5 Commodities exempt

The following plant parts and products of Tsuga spp., Picea jezoensis and Picea polita are exempt:

Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark (for example, wood mulch with bark that is partially decayed by aging and heat generated through a composting process intended for use as a soilless medium for the production of plants in containers), shingles and shakes, wood shavings or wood chips without bark and wood packaging material.

A shipment of debarked wood must have bark on no more than 2% of the surface of the entire shipment and on no more than 5% of the surface of any single piece of wood in the shipment.

1.6 High and low risk periods

The high risk period is from March 1 to July 31. The low risk period is from August 1 to the last day of February.

1.7 Regulated areas

A listing of Regulated areas can be found in Appendix 1.

2.0 Specific requirements

The phytosanitary requirements stipulated in this directive are specific to controlling the entry and spread of Hemlock Woolly Adelgid only. Additional requirements may exist for other pests or commodities and these may be found by consulting CFIA's Automated Import Reference System (AIRS) or CFIA's Plant Protection Policy Directives page.

A summary of requirements for HWA-regulated commodities can be found in Appendix 4 (import requirements) and Appendix 5 (domestic movement requirements).

2.1 Import requirements

2.1.1 From regulated areas of the U.S. to all areas of Canada

2.1.1.1 Propagative material, Christmas trees; fresh decorative wreaths, foliage and branches

A Phytosanitary Certificate is required.

For all material belonging to the genus Picea, the species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, 1 of the following options must be met:

Insecticide treated – the material must have been treated with an insecticide to kill Adelges tsugae. The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate

or

Either 1 of the following declarations must be made on the phytosanitary certificate:

"The material described herein was produced by an approved grower and is free of Adelges tsugae."

or

"The material described herein was produced/harvested in a county where Adelges tsugae is known not to occur, based on official surveys."

2.1.1.2 Forest products with bark attached, such as logs and lumber with bark, bark chips and wood mulch with bark (not including firewood); and dried branches

A Phytosanitary Certificate is required.

For all material belonging to the genus Picea, the species name(s) must be stated on the Phytosanitary Certificate. If Tsuga spp. or a regulated Picea species is listed on the Phytosanitary Certificate, 1 of the following options must be met:

Heat treated – wood products must have been treated to attain a minimum temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes. The treatment details must be outlined in the appropriate section of the Phytosanitary Certificate.

or

The following declaration must be made on the Phytosanitary Certificate: "the material described herein was produced/harvested in a county where Adelges tsugae is known not to occur, based on official surveys."

2.1.1.3 Forest Products with bark attached, destined to a facility registered on the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program

A permit to import pursuant to Section 43 of the Plant Protection Regulations is required.

The requirement for a Phytosanitary Certificate and additional declaration may be waived for forest products of regulated species going to a facility registered under the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program, as per requirements specified in Section 4.0 and Appendix 2, or to a facility approved to compost hemlock bark as per the requirements specified in Appendix 6.

All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.2 From non-regulated areas of the U.S. to all areas of Canada

2.1.2.1 Propagative material

A Phytosanitary Certificate is required.

As per D-08-04, a Phytosanitary Certificate must accompany the shipment, but no additional declaration related to the Hemlock Woolly Adelgid is required.

2.1.2.2 All non-propagative material (excluding firewood), such as Christmas trees; fresh decorative wreaths, foliage and branches; logs and lumber with bark; bark chips and wood mulch with bark; and dried branches

A Phytosanitary Certificate is not required.

All shipments must be accompanied by shipping documents, which clearly identify the origin and the destination of the shipment, as well as all wood species present within the shipment.

2.1.3 Firewood

Firewood of all species is regulated under Plant Protection directive D-01-12 Phytosanitary Requirements for the Importation and Domestic Movement of Firewood.

A permit to import is required and a Phytosanitary Certificate issued by the National Plant Protection Organization (NPPO) of the United States must accompany the shipment.

2.2 Domestic movement requirements

2.2.1 From regulated areas of Canada to all areas of Canada

For the movement of regulated material outside of the HWA-regulated areas each shipment must meet the conditions specified in the Movement Certificate issued by the CFIA.

2.2.1.1 Propagative material, Christmas trees; fresh decorative wreaths, foliage and branches

A Movement Certificate is required (for the shipping facility) and must accompany each shipment, it must attest to 1 of the following additional conditions:

"The material described herein has been treated with an insecticide to kill Adelges tsugae."

or

"The material described herein was produced/harvested from an approved block registered under the Hemlock Woolly Adelgid Nursery Program and is free of Adelges tsugae."

2.2.1.2 Forest products with bark attached, logs with bark, lumber with bark, bark chips and wood mulch with bark, and dried branches.

A Movement Certificate is required (for the shipping facility) and must accompany each shipment.The Movement Certificate must attest to the following condition:

"The material described herein was treated to attain a minimum temperature of 56°C throughout the profile of the wood, including the core, for a minimum of 30 minutes."

2.2.1.3 Firewood

Movement of firewood of all species is prohibited unless approved by the CFIA under a Movement Certificate which will outline the specific conditions for movement.

Phytosanitary requirements for the domestic movement of firewood can also be found in directive D-01-12 Phytosanitary Requirements for the Importation and Domestic Movement of Firewood.

2.2.1.4 Forest products destined for a Canadian Hemlock Woolly Adelgid processing facility or an approved hemlock composting facility

A Movement Certificate is required (for the shipping facility) with 1 of the following additional conditions listed below, and must accompany each shipment.

"The material described herein is destined for a facility registered on the Hemlock Woolly Adelgid-Approved Processing Facility Compliance Program, as per requirements specified in D-07-05."

or

"The material described herein is destined to a facility approved to compost hemlock bark, as per requirements specified in D-07-05."

The receiving facility must be registered in the HWA Approved Processing Facility Compliance Program, as per requirements specified in Section 4.0 and Appendix 2, or must be approved to compost hemlock bark as per requirements specified in Appendix 6.

2.2.2 From non-regulated areas of Canada to all areas of Canada

Propagative and non-propagative material

A Movement Certificate is not required.

2.3 Other options for the import or movement within Canada of regulated commodities

The CFIA may approve the import or movement within Canada of regulated commodities based on the evaluation of proposed treatment measures or certification systems, for example the U.S. Nursery Certification Program, if they can be proven to mitigate the risk of introducing any life stage of HWA. The process for approval may involve a pest risk assessment to identify all regulated pests potentially associated with the commodity and the efficacy of proposed treatment or certification options.

Post-entry treatment of non-processed wood and plants for planting is generally not permitted, unless prescribed in a permit to import issued under Section 43 of the Plant Protection Regulations or in a Notice of Requirement to Treat or Process issued under Section 17 of the Plant Protection Regulations

If required, the CFIA may approve, on a case by case basis, specific treatments (for example phosphine fumigation, chemical impregnation, etc.) conducted by private treatment facilities operating in the U.S. or Canada, under a system acceptable to the CFIA and monitored and endorsed by the USDA or State Officials, or the CFIA.

Importers or Canadian applicants who wish to propose the use of an equivalent treatment method or certification system must contact a local CFIA office in advance of arranging for any importation of regulated material. Approval of such measures may only be granted by the CFIA. A list of CFIA offices is maintained on the CFIA web site.

3.0 Inspection requirements

3.1 Shipments of non-propagative material entering under a Section 43 permit to import or moving under the Hemlock Woolly Adelgid Nursery Program

All establishments that import regulated materials from regulated areas to non-regulated areas for processing will be audited twice annually, including an audit during the high risk period (March 1 to July 31). For establishments registered under the Hemlock Woolly Adelgid Nursery Program, CFIA will audit nurseries once a year during the active stage of HWA (spring) by performing field inspections.

During each audit, the inspector may ask to review shipping records, training and monitoring documents, pesticide spray records and/or other import documents. The Inspector may walk through the receiving facility, checking for safeguarding measures that prevent HWA from spreading into the surrounding environment, as stipulated in the 'Specific conditions' section of either the 'Application for the Hemlock Woolly Adelgid Approved Processing Facility Program' form (Appendix 2), or the 'Application for registration of blocks under the HWA Nursery Program' form (Appendix 3).

During each audit, the inspector may select and inspect a representative number of regulated articles, for example logs or nursery stock at each importing establishments. If life stages of HWA are found, samples must be submitted to the CFIA Ottawa Plant Laboratory (Entomology), for identification and official confirmation.

3.2 Other shipments of propagative and non-propagative material

All Shipments imported into Canada are subject to inspection and/or sampling for regulated pests.

4.0 HWA Approved Processing Facility Compliance Program

Establishments wishing to be recognized by CFIA as an Approved Processing Facility by the CFIA must be able to demonstrate to the satisfaction of the CFIA that, for regulated wood products sourced from HWA-regulated areas, they have in place a CFIA-approved quality management system that can mitigate the risks of HWA being introduced. Facilities must develop and document procedures for receiving, segregating, treating and processing regulated wood products and must demonstrate that they have the ability to maintain the identity of these materials until such time as they are processed.

The applicant will be required to produce for review and approval by the CFIA a Quality Management System Manual, documenting the quality management system in place. The Quality Management System Manual must directly address the conditions of the agreement, as per criteria listed in Appendix 2. It should include information such as description and duration of storage of the regulated material prior to processing, ways of processing to mitigate risk of HWA spreading in the surrounding environment and disposal procedures for residual material.

Upon approval of the Quality Management System Manual, the CFIA will conduct an initial systems inspection to verify that procedures outlined in the Quality Management System Manual are implemented to the satisfaction of the CFIA. Subsequent to this, a combination of 1 yearly systems audit and 1 annual verification audit (for a total of 2 audits per facility per year) will be conducted by the CFIA to assure compliance with the terms of the agreement.

The requirements for recognition as an approved processing facility are outlined in Appendix 2 within the Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program.

5.0 Non-compliance

5.1 Product non-compliance

Shipments not meeting the import or domestic movement requirements of this directive will be refused entry or destroyed at the expense of the person in possession, care or control of the product. The importer is responsible for any and all costs relating to treatment, disposal, removal or re-routing, including costs incurred by CFIA to monitor the action taken. CFIA may send a notice of non-compliance to the exporting country as per D-01-06, Canadian phytosanitary policy for the notification of non-compliance and emergency action.

5.2 Facility Non-compliance

Inspections that reveal that a receiving facility is no longer meeting the terms of this directive or is no longer respecting the terms of the HWA Approved Processing Facility Compliance Program will result in removal of the facility from the compliance program, and, where applicable, revocation of its permit to import or revocation of the Movement Certificate (issued to the shipping facility) for all material destined to the non-compliant receiving facility. A CFIA Regional Program Officer will notify the approved processing facility in writing of this action.

A receiving facility that has had its registration cancelled, and has undertaken all necessary corrective actions to the satisfaction of the CFIA to prevent a recurrence of the non-compliance(s), may re-apply for a permit to import or to be eligible to have regulated material enter its facility under specific authorization prescribed by a Movement Certificate. The CFIA will conduct a re-evaluation of the facility to determine if the corrective actions implemented are adequate and will advise the facility of its decision in writing.

6.0 Appendices

• Appendix 1: Hemlock Woolly Adelgid regulated areas
• Appendix 2: Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program
• Appendix 3: Application for registration of block(s) under the HWA Nursery Program
• Appendix 4: Summary of requirements for importation of HWA regulated commodities from the United States
• Appendix 5: Summary of requirements for domestic movement of HWA regulated commodities
• Appendix 6: Application for composting hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the United States for export or domestic movement
• Appendix 7: Canadian Food Inspection Agency approved disposal/processing methods
• Appendix 8: Requirements for the treatment of plants for control of Hemlock Woolly Adelgid under the Hemlock Woolly Adelgid Nursery Program

Appendix 1
Hemlock Woolly Adelgid regulated areas

Regulated areas

Appendix 2
Application for the Hemlock Woolly Adelgid Approved Processing Facility Compliance Program

The intent of this program is to allow the processing of non-treated regulated material from regulated areas to a non-regulated area. Processing facilities must comply with specific conditions in order to be registered under this program.

As per Section 4.0 of the CFIA directive D-07-05, before a processing facilities located within a non-regulated areas of Canada imports, for processing, non-propagative material (for example hemlock logs with bark) (hereafter referred to as regulated article) from HWA regulated areas of the U.S. or Canada, the facility must demonstrate that a CFIA-approved quality management system has been implemented to prevent the spread of HWA. In order to import and process regulated material sourced in HWA-regulated areas of the U.S., a receiving facility requires a permit to import issued pursuant to Section 43 of the Plant Protection Regulations. In order to move regulated material originating from a HWA regulated area of Canada, a shipping facility requires a Movement Certificate issued by the CFIA . A receiving facility located in a non-regulated area must submit an application to a local CFIA office and be approved by the CFIA prior to obtaining regulated material from regulated areas. The application for registration must include a copy of the Quality Management System Manual to be considered for approval. The Quality Management System Manual must directly address the conditions of the compliance agreement. The issuance of a permit to import or a Movement Certificate (domestic movement within Canada) is contingent upon submission of a signed application by the facility named below, approval of the facility by the CFIA and compliance of the facility with the terms and conditions of this directive.

1. Applicant information:

Name of applicant (receiving facility):

Address:

Telephone:

Fax:

E-mail address:

Website:

Location of receiving facility:

Description of receiving facility (for example pulp, veneer, sawmill etc.):

Estimated quantity of logs or other regulated materials per year:

2. Specific conditions:

• The receiving facility must provide evidence that a quality management system is in place at the facility and that it is documented in a Quality Management System Manual
• All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be transported directly to the receiving facility as stated below with no unnecessary stops
• Each shipment of regulated material from a regulated area of Canada or the U.S. must be accompanied by shipping documents that clearly identify destination of the shipment
• All regulated material must be processed or treated at the processing facility. All regulated material residue including bark and other waste must be disposed of or processed in accordance with 1 of the options listed in Appendix 7 of D-07-05. Unprocessed regulated material must not be removed from the named site(s) without the prior written permission of the CFIA
• The receiving facility shall grant full access to CFIA Inspectors for the purpose of conducting inspections at any time
• The receiving facility is required to maintain accurate records of imported regulated material, including its origin, and dates of arrival and processing. All relevant records must be kept on file including a list of suppliers, and other documents (for example shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for 2 years from the date of receipt and must be provided to a CFIA Inspector upon request
• All regulated material sourced from regulated areas of Canada and/or the continental U.S. must be segregated and easily identified (for example with paint, flags, area markers, etc.) from those sourced from non-regulated areas. The identity of the regulated material must be kept on file and must be linked to inventories. The regulated material must be held in a secure area isolated from host tree stands or other non-regulated logs for a minimum of 15 meters
• The approved receiving facility will be audited by the CFIA for compliance with the program at a minimum of 2 times per year. The CFIA will conduct HWA pest surveillance at the facility and in the surrounding area
• The receiving facility must post information provided by the CFIA identifying the signs and symptoms of HWA infestation and of the pest itself for the purpose of staff education. The facility's Quality Management System Manual, D-07-05 and CFIA HWA Pest Fact Sheets must also be made available to staff. The facility must report any suspected finding of HWA or signs of HWA infestation immediately to the CFIA. Staff members must be provided with training to ensure compliance with and understanding of this program. During the facility visit, the CFIA inspectors will be provided the opportunity to meet the facility staff to assess their understanding of and adherence to the compliance program. The CFIA will provide information on the program and its phytosanitary requirements
• Should the receiving facility be found to be in contravention of the conditions of this program or of the HWA directive, the facility will be removed from the program. The facility's permit to import or Movement Certificate will be cancelled by the CFIA. To import regulated material from the U.S. or to obtain material from a Canadian regulated area, the facility would be required to re-submit an application to the CFIA for approval
• The receiving facility must identify the official contact person and an alternate representative on the application. 1 of the representatives must be able to meet with the CFIA Inspectors and accompany the CFIA Inspectors during regular facility audit inspections

I , agree to process regulated articles only as provided for in this Compliance Agreement. I have read and understood all of the conditions and obligations stated herein under which I may process regulated material from the regulated areas and agree to comply with those conditions and obligations.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employers, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, losses, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to and failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Name: 

Address: 

Signature of acceptance: 

Name of receiving facility: 

Address of facility: 

Name and title of facility representative: 

Facility representative's signature of acceptance: 

Date:  at location: 

Facility representative's signature of acceptance (secondary): 

Date:  at location: 

Facility Quality Management System Manual approval (to be filled out by a CFIA Inspector/Officer): 

Signature: 

Date: 

Facility approval (to be filled out by a CFIA Inspector/Officer): 

Signature: 

Date: 

Name of Regional Program Officer: 

Signature of Regional Program Officer: 

Appendix 3
Application for registration of blocks under the Hemlock Woolly Adelgid Nursery Program

(To be sent to the nearest local office of the CFIA)

Name of nursery: 

Grower's name: 
Address: 

Telephone: 

Email: 

 (Yes/No) Local map clearly indicating where the area(s) of land are situated is enclosed.

 (Yes/No) If plants are currently established on the land; genus, species and variety, and a planting plan are enclosed.

Specific conditions:

• An individual grower can register all blocks designated for the Hemlock Woolly Adelgid Nursery Program on 1 registration form. The registration will be submitted to the nearest local office of the CFIA annually by January 15. A copy will be retained in the growers' files
• The grower has a copy of the most current Hemlock Woolly Adelgid directive (D-07-05), and has an understanding of the requirements
• The grower of the registered blocks must train staff who are working within the designated block(s). The training will include: how to identify Hemlock Woolly Adelgid; how to report suspects to the registered grower; and explanation of the Hemlock Woolly Adelgid Nursery Program which is applied at the nursery. The trainee's name and the date on which the training occurred shall be recorded and are subject to verification by CFIA
• The plant material in the registered block(s) must be monitored bi-weekly during the shipping season (March 1st to October 31st). The grower must maintain a pest monitoring record. If Hemlock Woolly Adelgid is detected during monitoring, a pesticide application must be completed, as per the criteria listed in Appendix 8
• The grower must maintain a pesticide application record of the registered block(s). The pesticide application record must reflect a treatment which meets the criteria described in Appendix 8
• The plant material must be treated with a pesticide within 7 days of shipment. The pesticide application must be completed using a treatment which meets the criteria described in Appendix 8
• All shipping records, a list of suppliers, and other documents (for example shipping and receiving records including copies of all Movement Certificates, etc.) concerning the regulated material must be maintained on file by the processing facility for 2 years from the date of receipt and must be provided to a CFIA Inspector upon request

I  the person in whose favour this application for registration is being submitted, hereby acknowledge that I have read and understood all of the stated conditions and obligations by which plants cultivated on the land described herein may be certified by the Canadian Food Inspection Agency for domestic movement in accordance with Directive D-07-05.

Further, I am and shall be responsible and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions.

Dated  at  province of 

Applicant's signature 

For CFIA office use only

Date of receipt of application: 

 (Yes/No) If there are conditions which mitigate against registration as a block, please specify;

 (Yes/No) Registration approved.

 
For the Canadian Food Inspection Agency

 
Date

Appendix 4

Notes:

1. The following plant parts and products of Tsuga spp., Picea jezoensis and Picea polita are exempt: Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark, shingles and shakes, wood shavings or wood chips without bark and wood packaging materials;
2. The requirements stipulated in this directive are specific to controlling the entry of the Hemlock Woolly Adelgid only. Additional import requirements may exist and these may be found by consulting CFIA's Plant Protection Directive page.

Appendix 5

Notes:

1. The following plant parts and products of Tsuga spp., Picea jezoensis and Picea polita are exempt: Seeds, cones, lumber without bark, debarked wood, processed wood material (banisters, flooring, furniture, etc.), railway ties, wood mulch without bark, composted wood mulch with bark, shingles and shakes, wood shavings or wood chips without bark and wood packaging materials;
2. The import requirements stipulated in this policy are specific to controlling the entry of the Hemlock Woolly Adelgid only. Additional movement requirements may exist for other pests and/or commodities and these may be found by consulting CFIA's Plant Protection Policy Directive page.

Appendix 6
Application for composting hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the United States for export or domestic movement

Name of facility: 

Address: 

Telephone number: 

Fax number: 

Contact: 

Email: 

Conditions for processing hemlock bark sourced from Hemlock Woolly Adelgid regulated areas:

• All hemlock bark sourced from regulated areas of Canada or the U.S. must be transported directly to the facility as stated above with no unnecessary stops
• All hemlock bark sourced from regulated areas must be segregated from bark sourced from non-regulated areas, or all bark will be considered to befrom regulated areas
• All hemlock bark sourced from regulated areas must be composted according to 1 of the following procedures:
  • Pile:
    • 1. Construct a bark pile of a minimum height of 3 metres by a minimum width of 7 metres, to create a minimum volume of material necessary for adequate heat treatment action. Once constructed do not add any new mulch to this pile
    • 2. Insert a temperature probe near the centre of the pile and 1 at a depth of 1 to 2 metres on any side of the pile
    • 3. Let bark pile heat until the temperature reaches 49°C (120°F) and then begin recording daily temperatures for 4 days. The temperature readings must be 49°C or more during this 96 hour period. Do not turn the bark pile during these 4 days
    • 4. Remove temperature probes. Remove the top 1 metre of bark and use it as the centre of the next bark pile as it has been shown that the outer portion of bark does not heat to sufficient temperature to kill Hemlock Woolly Adelgid that may be in the bark
  • Windrow process:
    • 5. Orient the windrow in a north-south direction to avoid a shady side, and especially in the winter months in order to maximize the use of sunlight
    • 6. Insert temperature probes at the centre of the pile and 1 near each end of the pile at a depth of approximately 1 meter
    • 7. Heating in the pile has to reach 49°C (120°F) before the 4 day period can begin
    • 8. After 4 days, turn the windrow in such a manner that the surface edges (approx. top 1.5 meters) are buried under the heated interior bark. Insert a probe into the centre of the pile and after internal temperature has reached 49°C (120°F) allow the pile to heat up for 4 more days
    • 9. After this period the entire pile can be shipped
• The identity of the hemlock bark sourced from regulated areas and non-regulated areas must be maintained on file and must be linked to inventories
• The processing facility must clean the storage yard, in a manner approved by the CFIA, to remove all bark residue
• All shipping records, a list of suppliers and other documents pertaining to the regulated material must be maintained on file by the processing facility for a period of at least 1 year from the date of movement and must be provided to a CFIA inspector upon request
• All importing and processing facilities will be inspected twice a year by the CFIA to conform compliance with the import conditions

I , the owner/person in possession, care, or control of the above named facility have read and understood all the conditions and obligations stated herein by which I may move hemlock bark to Hemlock Woolly Adelgid non-regulated areas of Canada, in accordance with the CFIA's Plant Protection Directive, D-07-05, Phytosanitary requirements to prevent the introduction and spread of the Hemlock Woolly Adelgid (Adelges tsugae Annand) from the United States and within Canada.

Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.

Dated , 20 at , province of 

Applicant's signature

Approved for processing hemlock bark sourced from Hemlock Woolly Adelgid regulated areas of Canada or the U.S.:

Program Officer, CFIA

Date

Appendix 7
Canadian Food Inspection Agency approved disposal/processing methods

The CFIA may permit non-compliant wood, wood products and nursery stock to be disposed of or processed (if applicable) under an official CFIA Notice to Dispose. Approved disposal/processing methods are listed below.

• Incineration complying with municipal by-laws and environmental law.
• Deep burial to a minimum depth of 1.8 meters with immediate soil coverage. The material must be buried at a site where the re-excavation of the material will not occur for 2 years and where any covenants required are completed to ensure that re-excavation does not occur. To ensure there is minimal risk of HWA escape and establishment, the burial site must be approved for burial by a CFIA Inspector before it is used. Provincial or municipal regulations may apply to the disposal of organic matter. Please contact your local municipality and/or your provincial Department of Environment for further information.
• Chipping to produce wood by-products such as wood chips, wood dust, wood mulch or wood fuel. Raw wood by-products must undergo either a sanitation process (steam, heat or other procedure approved by the CFIA) to render them free of potential regulated pests or be fully contained and used for secondary processes which prevent/mitigate the spread of HWA.
• Secondary processing to produce wood by-products such as paper finish mulch, recycled fiber board or oriented strand board.
• Other methods as approved by the CFIA.

Appendix 8
Requirements for the treatment of plants for control of Hemlock Woolly Adelgid under the Hemlock Woolly Adelgid Nursery Program

Plants grown within a registered block shall be subject to insecticidal treatment for Hemlock Woolly Adelgid as follows:

• Treatments must be administered using a product that is federally registered/approved for the treatment of Hemlock Woolly Adelgid
• The treatment must be applied at the labelled rate specified for the product being treated (for example nursery stock)
• Records associated with treatments must be kept for 2 years and made available to the CFIA upon request

It is the grower's responsibility to ensure that only registered products are used and are applied in accordance with label requirements. For additional information, please refer to the Pest Management Regulatory Agency.