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Canada Organic Regime operating manual
Appendix F - CVB Management of nonconformities and enforcement actions under the Canada Organic Regime (Surveillance and Monitoring / Reassessment for Accreditation (Second part))

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A flow chart showing CVB management of nonconformities and enforcement actions under the Canada Organic Regime Appendix F. Description follows.

Description for flow chart showing CVB management of nonconformities and enforcement actions under the Canada Organic Regime Appendix F: Surveillance and monitoring / Reassessment for Accreditation (2nd part):
  1. The Conformity Verification Body (CVB) conducts an onsite visit and issues a report to the Certification Body (CB) as per section B.3.11 of the Canada Organic Regime (COR) operating manual. The CB has 30 working days from report receipt to submit responses to resolve any NCs.
    1. If the response is submitted on time and is accepted by the CVB, the CVB issues a letter for continuation of CB accreditation with a copy to CFIA and CFIA continues CB accreditation as per B.7.6.
    2. In the case where the responses are not submitted on time and/or found to be unacceptable, the CVB sends the written report referred to as a notice of intent for grounds for suspension to the CB and the CFIA describing the grounds for suspension and gives the CB 15 working days to take corrective action as per clause 364(2)(a) of the SFCR and B.7.4.
  2. The CVB may grant only 1 extension period upon written request from the CB supported by justification as per clause 364(3) of the SFCR. The length of the extension period is at the discretion of the CVB but should not be longer than 60 working days. CVB informs CFIA when extension to CB is granted. The decision when to grant an extension is at the discretion of the CVB.
  3. In the case when the CVB is satisfied that the CB has resolved the issues that were grounds for suspension within the time allowed, the CVB notifies the CFIA in writing to recommend continuation of accreditation.
  4. In the case where the CVB is not satisfied with the CB's corrective actions within the time allowed, the CVB recommends suspension to the CFIA as per clause 364(1) of the SFCR.
    1. The CFIA issues the notice of suspension and the date on which it takes effect as per clause 364(4) of the SFCR.
      1. The CB has 15 working days after the date the suspension takes effect to submit their list of operators as per clause 364(5) of the SFCR.
      2. The CB has 30 working days after the date the suspension takes effect to take corrective action as per clause 365(1a) of the SFCR.
  5. In the case when the CVB is satisfied with the CB's corrective actions within the time allowed, the CVB recommends lifting the suspension to the CFIA as per clause 364(6) of the SFCR.
    1. The CVB issues a letter for continuation of CB accreditation and CFIA continues CB accreditation as per SFCR 361(1) and (2).
  6. In the case when the CVB is not satisfied with the CB's corrective actions within the time allowed, the CVB recommends to the CFIA cancellation of accreditation as per clause 365(1) of the SFCR.
  7. The CFIA issues a notice in writing for grounds for cancellation to the CB and gives the CB opportunity to be heard as per clause 365(2) of the SFCR. The CFIA allows 20 working days to the CB.
  8. In the case when the opportunity to be heard is made within the time allowed and is found acceptable by the CFIA, CFIA will send a letter to the CB with a copy to the CVB informing them of the decision.
  9. In the case when the opportunity to be heard is not made within the time allowed and/or is found unacceptable, the CFIA issues accreditation cancellation to the CB as per clause 365(1-3).
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