Rates of Pay for Certain Excluded or Unrepresented Employees Policy

AS-7 | AS-8 | CS-5 | FI-4 | IM | IS-6 | OM | PE | PM | Student

Administrative Services Group (AS)

Approved January 4, 2024

Computer Systems Administration Group (CS)

Approved February 9, 2021

Financial Administration Group (FI)

Approved January 4, 2024

Inspection Management Group (IM)

Rates of pay will be adjusted as per the provisions of the terms and conditions of employment. Changes to rates of pay with an effective date prior to the salary adjustment date will be paid in accordance with Appendix "K" of the Veterinary Medicine (VM) Collective Agreement as a lump sum payment. In particular:

1. Year 1 increases: paid as a retroactive lump sum payment equal to a 2.8% economic increase of April 1, 2017, rates
2. Year 2 increases: paid as a retroactive lump sum payment equal to year 1 increases plus a 2.2% economic increase for a compounded total of 5.062% of April 1, 2017 rates
3. Year 3 increases: paid as a retroactive lump sum payment equal to year 1 and year 2 increases plus a 1.35% economic increase for compounded total of 6.480% of April 1, 2017 rates
4. Year 4 increases: paid as a retroactive lump sum payment equal to year 1, year 2 and year 3 increases plus a 1.5% economic increase for a compounded total of 8.077% of April 1, 2017 rates

Approved March 11, 2022

Information Services Group (IS)

Approved January 4, 2024

Organization and Methods Group (OM)

Approved January 4, 2024

Personnel Administration Group (PE)

Approved September 14, 2023

Programme Administration Group (PM)

January 4, 2024

Student Rates of Pay

Secondary School Students

Effective May 1, 2022

Secondary: $16.00

• 1. The rate of pay for secondary school students is established at the highest provincial/territorial minimum wage (currently Nunavut).
• 2. For assignments requiring secondary school education, managers may offer the assignment to post-secondary students and pay them the secondary school rate of pay only when secondary school students are not available.

Research Affiliate Program

Since September 1st 1996, deputy heads are authorized to set a stipend or a bursary in lieu of a salary. The stipend should reflect the corresponding hourly, weekly or monthly rate established for other post-secondary students for their completed years in their current field of study. The bursaries are paid through installments.

Post-Secondary School Students

Effective May 1, 2022

Application of 2022 rates of pay for post-secondary students:

1. Rates of pay are determined at the initial appointment or reappointment stage and are based on the student's current academic level.
2. Organizations have delegated authority to offer students a salary within a salary range for a particular academic level. It is recommended, however, that departments ensure uniformity in student rates of pay within the organization.
3. The rates of pay are designed to provide managers with a certain amount of flexibility, which means that managers can pay the students at any step above the minimum rate, under the following circumstances:
   • 3.1 When the students are re-employed (as defined by the Public Service Commission for the purpose of recruitment and referral of students)
   • 3.2 When the students have relevant previous work experience
   • 3.3 When the students have completed more than one (1) year of study in their present academic program
   • 3.4 When there is a shortage of students in the field of study required
   • 3.5 When the students are undergoing a second college or university undergraduate degree
   • 3
4. Departments are encouraged to establish guidelines governing salary progression between assignments. Progression could be based on students developing knowledge and competence with experience. However, departments may identify positions where progression between assignments is not warranted, such as for procedural work where the work related to a position does not require significant development.
5. Managers must have a clear rationale for using the ultimate and penultimate job rates for university, college and CEGEP and pre-university students, such as labour shortages, specialized skills or another rationale established in departmental guidelines.
6. Movement of more than one incremental step should only occur in limited circumstances, where there is a clear rationale (see item five for examples).
7. Students enrolled at a university in a pre-university year are to be remunerated at the college/CEGEP level.
8. Students attending college who are participating in a recognized university degree program (such as a bachelor's degree) may be remunerated at the appropriate university rate.
9. Students who:
   • have completed a university degree, and
   • continue their studies at a college in a related field of study,

Provincial or Territorial Minimum Wages

If the applicable provincial or territorial minimum wage amount is higher than the current maximum offered for the corresponding academic level of the student, the provincial or territorial minimum wage rate is to be applied.

Approved May 1, 2022